This topic is organized into the following sections:
A calendar is an eRoom item in which you schedule individual and team events. A calendar event provides details about a particular occasion, including whether it is a one-time or repeating event. Events are also items with their own pages and properties (icon, title, description, and so forth).
You can create calendar dashboards in your eRoom that summarize and display events from one or more calendar data sources. Your My eRooms page includes a Dashboards tab on which you can display and organize your database, calendar, and project plan dashboards. Thus, My eRooms provides a central location for keeping current with frequently updated items in multiple eRooms.
Plug-in only: You can synchronize
events in your eRoom calendar into your Outlook calendar.
When you create or edit a calendar, its properties are
the title of the calendar -- required
the designated first day of the week (either Monday or Sunday)
a description for the calendar
whether members can make comments and take votes on the calendar page -- initially on
the access control settings for the calendar
what the icon for the calendar looks like
whether the calendar has any custom commands (for details about custom commands, see the Server Extension Programmer's Guide within the eRoom API Help)
Calendar events have the following properties:
the title of the event - required
the event date - required
the start time, the duration, and whether the event is repeating (and if so how often)
a description of the event
whether members can make comments and take votes on the event page - initially on
whether members can add attachments to the event page - initially on
the access control settings for the event
Calendars have their own access control properties, as do individual calendar events. Initially, anyone who can get to the calendar can open it, and its creator (owner) is the only member who can edit it (change its properties). When creating or editing a calendar, you can
Set access control properties for the calendar.
Specify the initial owner setting for the calendar, which determines the default Edit list for new events.
Initially, calendar events have the same access control settings as the parent calendar, but owners of existing events can modify those settings independently.
See also: Controlling
access to information
You can create, edit the properties of, rename, move, open, delete, and set notification for calendars just like you do for other eRoom items.
On a calendar page, you can view events, navigate to a different date, search for particular events, show just your own or all events, change and (optionally) save your calendar view, and set notification for particular events.
From any eRoom page, you can go to listing of all upcoming calendar events.
When you delete a calendar event, it goes into the recycle bin. However, such events are still associated with the calendar from which they were deleted. As such, if you permanently delete a calendar from the recycle bin, and the bin also contains events previously deleted from the same calendar, you must first confirm the deletion of those events as well.
On
the calendar page with the event showing, click the event's icon (
)
to open the Event page.
From the Event page, you can edit
the event, or click up a level (
) to return to the calendar page.
To move backward and forward a month or week at a time, click the previous and next month or week buttons at the top of the calendar page.
To display a particular date, type a date in the "go" text box at the top of the calendar page, and then click "go".
To display today's date, click the "today" button at the top of the calendar page.
In the "search" box at the top of the calendar page, type the text that you want to locate in the title of an event, and then click the "search" button. Then:
In monthly or weekly view, the calendar displays the page on which the next matching event is located.
In list view, events are filtered so that only matching events are shown.
In list view, no events are shown if there are no matching events. In monthly or weekly view, a message tells you there are no matching calendar events.
To show just your events, click "mine" at the top of the calendar page.
To show all events scheduled in the calendar when only yours are showing, click "all".
At the top of the calendar page, click one of the following
buttons to change your view (similar to how you change your view
of an item box):
- displays a month at a time on the calendar page
- displays a week at a time on the calendar page
- displays the calendar page as a list of events with columns for start
date and time, duration, and participating members.
Note: Switching views clears any search
criteria you might have in the "search" box.
In the map or the item box, right-click the calendar
icon and choose Notification from the pop-up menu.
Or, in the item box, select the calendar's check box, and then click
"notification" in the command bar.
The Notification page opens and, in addition to one calendar-specific
option, provides all the same options you have for setting notification
on any other type of item.
Select the check box that reads Only include events in which I am participating if you want to receive only those email notices that involve you.
On the calendar page with the event showing, right-click
the event icon and choose Notification from the pop-up menu.
Or, with the calendar showing a list of events, select the event's
check box, and then click "notification" in the command bar.
The Notification page opens and provides all the same options you have
for setting notification on
any other type of item.
To schedule an event, you create an event item and specify its properties. The simplest event happens once, but you can create events that repeat on a regular basis too. Once you create an event, you can edit or delete it.
See also: Repeating
calendar events and Synchronizing
eRoom calendar events with Outlook
At the top of the calendar page, click the "new event" button to open the Create Event page.
Type a title for the event such as Budget meeting.
Type a date or use the date picker (
) to choose one.
Specify the event's
participants. At least one eRoom participant is required, and the event
creator is its initial member. To select additional eRoom
members, use the member picker (
).
Optionally:
Type a starting time (specifying AM or PM), and a duration (in hours:minutes, or just hours). Skip the "repeating" button for a one-time event.
Type a description of the event.
Using the appropriate check boxes, decide whether to include space for comments and votes, and an area for attachments.
To change access control settings, if you want them different from the calendar's initial owner properties, use the "access control" button.
Click "OK" to create your event and return to the calendar page, which shows the event's icon on the date you specified.
See also: To
schedule a repeating calendar event
On the calendar page with the event showing, right-click
the event icon and choose Edit from the pop-up menu.
Or, open the event,
and at the top of the Event page, click the "
edit" button to open the Edit Event
page.
The Edit Event page is the same as the Create Event page, but with
all the values for the event already filled in.
Change any settings for the event, and then click "OK" to update the event and return to the Event page.
To return to the Calendar page from the Event page, click "up a
level" ().
See also: To
edit a repeating calendar event
On the calendar page, right-click the event icon ()
and choose Delete from the pop-up menu.
Or, list all events by clicking the "view as a list" button
(),
select the check box for the event you want to delete, and then click
"delete" in the command bar.
Click "OK" to confirm the deletion and eRoom removes the event.
See also: To
delete a repeating calendar event
A repeating event is one that recurs on a regular basis, for example, daily for a certain number of days (such as a conference or vacation), weekly, monthly, and so on. You create a repeating calendar event the same as you do a one-time event with the extra step of providing details about how it repeats.
At the top of the calendar page, click the "new event" button.
On the Create Event page, in addition to setting all the other properties for a calendar event, click the "repeating" button.
On the Repeating Event page, change the repeat setting from "Once" to the appropriate setting as follows:
For an event that occurs weekly, biweekly, or triweekly, choose either Every [weekday], Every other [weekday], or Every third [weekday], respectively.
For an event that occurs more than once per week, pick "On the following days of the week" and pick which days from the list.
For an event that occurs monthly on a particular day of the month, pick "On day n of every month". For n, choose from drop-down menu either a particular day or "Last" for the last day of the month.
For an event that occurs on a particular day of the same week every month, choose "On the n [weekday] of every month". For n, choose First, Second, Third, or Fourth from the drop-down menu, and choose the particular weekday.
Pick the start and end dates, inclusive, for the period of time during which the event will repeat.
On the Repeating Event page, click "OK" to return to the Create Event page.
Click "OK" to create your event and return
to the calendar page, which shows the icon (
) for the repeating event, as appropriate.
At the top of the calendar page, click the "new event" button.
On the Create Event page, in addition to setting all the other properties, click the "repeating" button.
On the Repeating Event page, change the repeat setting
from "Once" to "On the following days of the week"
and pick each day of the week the event falls on.
For example, for a five-day conference that runs Wednesday through
Tuesday of the following week, spanning but not including the weekend,
pick all but Saturday and Sunday. If you are scheduling ten-day vacation,
pick every day of the week that falls within the date range.
Specify the beginning and ending dates, inclusive, on which the repeating events occur.
You edit a repeating calendar event the same as you do a one-time event, but you might change or remove some details about how or whether the event recurs.
At the top of the Event page, click 
to open the Edit Event page.
Change any of the event's settings.
For example, if you want to delete all future occurrences of this event,
you can turn off the repeat settings by clicking "repeating"
and then picking "Once".
For other changes, such as modifying the start time of the event, you
can either make the change to the current event only, or to all upcoming
events in the series as well.
If you change just the current event, it becomes an exception to the series and upcoming events in the same series are unaffected. However, eRoom still recognizes the exception as part of the original series. This means that if you change the event again, you still have the option to make that change to all upcoming events in the same series (including deleting it).
If you change the current event and all upcoming events in a series, the original series splits so that it ends with the previous event in that series. eRoom creates a new series, beginning with the current event. This means that if you go back and change an event in the original series, you can only change that event and all events leading up to where the split occurred.
Click "OK" to update the event and return to the Event page.
On the calendar page, right-click a repeating event
icon and choose Delete from the pop-up menu.
Or, list all events by clicking the "view as a list" button
(),
select the check box for the event you want to delete, and then click
"delete" in the command bar.
Pick whether you want to remove just the current event, or all future events in the series.
Click "OK" to confirm the deletion and eRoom removes the appropriate events.
To see a list of upcoming calendar events, go to the front page of your
eRoom, and in the button bar at the top, click 
to open the eRoom's Events page.
The eRoom's Events page lists any calendar events scheduled to start in the near future. eRoom defines the 'near future' as between now and a week from next Sunday, or approximately the next two weeks.
The events you see listed on the Events page are those in which you are a participant, or those to which you have at least Open rights.
To switch between seeing a list of just your events and all events, click "mine" or "all" (respectively), just like on an individual calendar page.
Click an event to go to its Event page.
Note: To return to the
Events page from an individual Event page, use your browser's "Back"
button. If you go up a level (), you go to the calendar page, not back to
the Events page.