See also: Custom
rolesThis topic is organized into the following sections:
eRoom provides shared, secure workplaces on the Web for distributed project teams to do their work. eRoom enables your team to discuss ideas, share information, and make decisions, all within a central location. eRoom also offers built-in enterprise content management, thus enabling the integration of content and collaboration in your work process.
Advanced installation supports multiple eRoom, file, database, and indexing.
Standard installation is limited to one eRoom server, which also handles indexing. It can optionally handle files, and the database. A SQL Anywhere database must be on the same machine as the eRoom server, but if Microsoft SQL Server is used, the database server can optionally be on a separate machine.
eRoom Enterprise is a separately licensed integration of the eRoom interface with content management using the Documentum Server. With the eRoom server configured to enable a connection between eRoom and selected Documentum Server repositories, files can be viewed, edited, and searched from within eRoom, while their content is natively stored and managed in the Documentum Server.
eRoom Instant Messaging Integration Services add instant messaging (IM) connectivity to eRoom. These services enable eRoom to use your organization's existing enterprise IM network to improve team communication. The eRoom server displays visual indicators representing team members' IM presence. IM chats can be initiated with internal and external team members, and IM alerts and notifications can be sent in place of standard email.
eRoom optionally provides integrated rights management features in a separately licensed configuration that requires a Documentum Information Rights Management (IRM) server plus Documentum IRM client bundle licenses (including Adobe Acrobat and Microsoft Word clients), which must be purchased independently from eRoom.
Anyone who uses eRoom is an eRoom member. You might belong to several eRooms, and in each eRoom, you have a set of rights according to your member role in that particular eRoom. Your eRoom role determines your level of participation, or rights, in your eRoom. The three standard, built-in eRoom roles are as follows:
Coordinator -- Has full access to all content in the eRoom and keeps it running smoothly by managing its settings and membership, and controlling access to the items it contains. Usually the person who creates an eRoom is its coordinator, but eRooms can have multiple coordinators.
Participant -- Can create new items, and read and edit other members' items as allowed by the access control settings for any particular item. Most eRoom members are participants, with no administrative duties, and are responsible only for their own member information and the items they create.
Observer -- Can monitor activity in the eRoom, but cannot participate.
If you have the "can create eRooms" permission, you can create eRooms for your projects. When you create an eRoom, you become its coordinator. As coordinator, you assign roles when you choose members or add members to your eRoom. You can also change member roles later.
See also: Custom
roles
eRoom groups provide a way to organize sets of eRoom members. For example, you might belong to the "Sales" group. As a member of that group, you are automatically a member of any eRoom to which the Sales group belongs.
Each eRoom site is divided into communities of eRooms and/or members. Your site might have many communities, and you can belong to several. One of them is your home community, which means you are a native member of that community. Outside of your home community, you are a guest member of any other communities you belong to.
See also: Diagram of eRoom membership
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Your site might organize communities according to project, for example, and only the people working on the same project are in the same community. Or, they might be organized by department, or geographic location, among other categories. If you contribute to multiple projects, work with other departments, or collaborate with people on different continents, for example, guest membership enables you to participate in multiple communities.
A site and its communities is managed by the site administrator, who can also delegate a set of community administration permissions to other members.
See these topics for more basic information about eRoom: